Navigation
Home Page

ATTENDANCE

ATTENDANCE POLICY  

 

Merefield home/school agreement stipulates that parents and carers must ensure the regular attendance of pupils in school.

  •  Reasons for absence must be reported directly to school by phone, email or class Dojo and not via transport assistants on school transport.

  •  Absence for medical appointments should be evidenced by an appointment letter in advance.

  •  Pupils will be registered as late if not in school by 9.30AM unless a valid reason is provided.

  • Pupils finish school at 3PM and should not leave earlier unless a valid reason has been supplied or where specific pick-up and drop-off arrangements are in place to meet the needs of the pupil.

 

First response to absence:

 

On admission to the school, parents/carers are asked for a minimum of 3 additional emergency contacts for their child.   If a pupil is absent and the school has not been provided with a reason we will contact parents/carers by phone within an hour of school commencing.  If we are unable to reach a parent or carer directly we will make contact via the emergency numbers provided or via class Dojo.     Merefield School will try to make contact later in the day if not successful on the first occasion and try a minimum of 3 times to make contact through all contact points provided during the first day of absence.

 

In the event of school not making contact during the day and the pupil is absent again on the following day, and school transport reports no response on calling to the home, the school will again endeavour to make contact.  If by lunchtime there has been no response via any means will carry out a home visit. If we are unable to get a response at the home, we will leave a letter asking for parents/carers to contact school asap.  If there is still no response and the pupil is again missing from school on the third day with no contact reported again by school transport on calling to the property, the school will contact social care if the pupil is open to services and contact Police.

 

Holidays during term time:

 

Merefield School cannot sanction holidays in term time except in exceptional circumstances and Parents/Carers must fill in a leave of absence form and return it to school and each case will be looked at by the Head Teacher. 

Governors of the school recognise that there will be special circumstances where leave may be requested and will evaluate requests on an individual basis.  However, we stress that regular attendance at school is even more important for our pupils given their learning needs and we would wish to see pupils achieving to the best of their ability through full attendance. 

 

Excellent attendance will be acknowledged through:

  • Presentation of certificates, nomination for in-school awards and weekly whole school assembly awards. 

The school also recognises that for many pupils their complex health needs can potentially impact on their attendance and  when celebrating excellent attendance, the school will ensure this cohort of pupils’ achievements will also be acknowledged.

 

The school also acknowledges that the reasons for pupils not attending can be complex and will work in partnership with other agencies to support families towards achieving maximum attendance for each pupil.

 

Protocol for ascertaining reason for a pupils absence from school

 

1.  If a pupil is absent from school, their name is placed in the absence book in the front office along with the reason for their absence. Staff must inform the office by 9.30am if one of their pupils has not arrived at school along with the reason for the absence or state that there is no reason provided. If no reason has been provided we will contact parents/carers by phone before midday and if the reason for the absence is ascertained this will be added to the entry in the absence book. (WHO? ADMIN AFTER CHECKING WITH CLASS THAT DOJO HAS NOT BEEN RECEIVED) 

2.   If we are unable to reach a parent or carer directly we will make contact via the emergency numbers provided or via class Dojo.  (On admission parents/carers are asked for a minimum of 2 contacts and numbers.)  (WHO? ADMIN) 

3.  School will try to make contact later in the day if not successful on the first occasion and try a minimum of 3 times to make contact through all contact points provided. (WHO? ADMIN) 

4.   In the event of school not making contact during the day and the pupil is absent again on the following day, and school transport reports no response on calling to the home, the school will again endeavour to make contact by the above methods. (WHO? ADMIN)

5.  If contact attempts have been unsuccessful ADMIN inform DSL/SMT. (WHO? ADMIN) 

6.   If by lunchtime on the 2nd day, there has been no response via any means the school will carry out a home visit. (WHO? DSL/SMT)

7.   If we are unable to get a response at the home, we will leave a letter asking for parents/carers to contact school asap. (DSL/SLT using proforma letter)

8. If there is still no response and the pupil is again missing from school on the third day with no contact reported again by school transport on calling to the property, the school will contact social care if the pupil is open to services and contact Police. (WHO? DSL/SMT)

Top